# Users & Groups

### Users

Under **Settings → Users & Groups →** **Users,** the Users panel allows admins to view, manage, and configure access for users across Tellius. Here's a breakdown of what each column, button, and icon represents. You can search for any user by username and the list gets filtered.

<figure><img src="https://content.gitbook.com/content/s16h5onryWtbaHwBa10b/blobs/VYDXG5zTaTXuy3MjWt2v/image.png" alt="" width="563"><figcaption><p>User panel</p></figcaption></figure>

**Username:** Displays the user’s display name. The initials in the circular icon are present to the left.

**User groups:** Lists the group(s) the user belongs to. Groups help define shared permissions, data access, and roles.

**Effective user role:** Indicates the actual permissions the user has, based on group membership.

**Email:** Shows the registered email address used for login and notifications.

**Edit user:** Clicking the pencil icon next to the email address allows editing user details. The following window opens:

<figure><img src="https://content.gitbook.com/content/s16h5onryWtbaHwBa10b/blobs/0KhHErlvF4RkduD8n5fZ/image.png" alt="" width="375"><figcaption><p>Editing user account</p></figcaption></figure>

* **First Name / Last Name:** Editable fields for the user’s display name.
* **Username:** A unique identifier for the user’s login and internal reference.
* **Email:** Used for login, notifications, password recovery, and system alerts.
* **Effective user role:** A read-only field indicating the actual permissions the user has. Hover over the info icon for more context on role resolution.
* **Change Password:** Opens a dialog to set or reset the user’s password.
* **Force password reset (checkbox):** If checked, the user will be required to change their password the next time they log in.
* **Role:** A dropdown that assigns a system role to the user. Each role includes a set of permissions. Click on the link to explain what each role can do.
* **Assign to user group(s):** When checked, enables group assignment for the user. The group selector is a searchable dropdown for assigning one or more groups to the user.

{% hint style="info" %}
Assign users to at least one group for proper access control.
{% endhint %}

* **Save:** Click on **Save** to save all edits made to the user’s profile.

### Assign user

The following window allows admins to transfer all owned content and data assets from one user to another. It's commonly used when deactivating a user or reassigning responsibilities.

<figure><img src="https://content.gitbook.com/content/s16h5onryWtbaHwBa10b/blobs/bVFKIFxTrNvVihcgSp5k/image.png" alt="" width="375"><figcaption><p>Assigning user data to another user</p></figcaption></figure>

**Selected User:** A read-only field that displays the username of the person whose data is being reassigned.

**Target User:** Enter the username of the person who should receive the data.

Click on **Assign** to transfer the ownership from the selected user to the target user. Click on **Cancel** to close the dialog without making any changes.

{% hint style="warning" %}
This operation does not delete the selected user; it only transfers asset ownership. Once data is reassigned, it may no longer be visible or accessible from the original owner’s profile.
{% endhint %}

### Delete user

The following window will be displayed when permanently removing a user from Tellius. It provides visibility into the content owned by the user and allows safe reassignment to prevent accidental data loss.

<figure><img src="https://content.gitbook.com/content/s16h5onryWtbaHwBa10b/blobs/AM3WHmHZHEO27svWU15J/image.png" alt="" width="563"><figcaption><p>Delete user accounts</p></figcaption></figure>

When you delete a user, all assets owned by them—including datasets, Business Views, Vizpads, Insights, and Models—will be removed unless you reassign them to another user beforehand.

**Re-assign Content:** If enabled (checked), you can transfer all user-owned content to another user before deletion. Search and select the new owner (e.g., `NagarajT`).\
All assets will be reassigned to this user upon deletion.

{% hint style="danger" %}
If left unchecked, all listed content will be permanently deleted along with the user.
{% endhint %}

To prevent accidental deletion, you must manually confirm your intent by typing: *"I understand that I will lose all content"*.

Only after entering this exact phrase will the **Delete** button become active. Click on **Delete** to finalize the deletion or click on **Cancel** to dismiss.

### Create user

Click on the **"+"** icon next to the search field to view the following window. This allows admins to add a new user to Tellius. Use this panel to set up login credentials, assign roles, and link the user to relevant groups.

<figure><img src="https://content.gitbook.com/content/s16h5onryWtbaHwBa10b/blobs/j4Ukgey5BfKHjt2REfo4/image.png" alt="" width="375"><figcaption><p>Creating a new user</p></figcaption></figure>

**First Name / Last Name:** Enter the user's full name.

**Username:** A unique identifier for the user.

**Email:** Provide a valid, unique email address for login, notifications, and password recovery.

* When enabled (green), allows you to define a starting password.
* If disabled, the user will be restricted to SSO authentication methods only.

**Password:** Enter a secure password. A strength meter will indicate if the password meets security standards. The password should be 8 characters long, including 1 uppercase letter, 1 special character and alphanumeric characters.

**Confirm Password:** Re-enter the password to confirm accuracy.

**Force password reset:** If checked, the user will be required to change their password upon first login.

**Role selection:** Choose a predefined role from the dropdown. Each role comes with a preset set of permissions.

**Assign to user group(s):** Enable this to assign the user to specific groups. Search and select from available groups.

**Click on Create** to create the new user. On success, the user will be added and can log in based on the credentials provided.